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HIPAA Policy

Your Information. Your Rights. Our Responsibilities.

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. 

Please review it carefully.

About this notice

Miracle-Ear (referred to in this Notice as “we” and through similar words such as “us,” “our,” etc.) is committed to protecting your health information. This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your protected health information (“PHI”) to carry out treatment, payment, and health care operations and for other purposes that are permitted or required by law. This Notice also describes your rights and our duties with respect to your protected health information. You have a right to receive a paper copy of this Notice.

PHI for purposes of this Notice, is generally any information that identifies you and is created, received, maintained, or transmitted by us in the course of providing health care items or services to you.

We are required by the Health Insurance Portability and Accountability Act, as amended (“HIPAA”) and other applicable laws to maintain the privacy of PHI, to provide notice of our legal duties and privacy practices, and to notify affected individuals following a breach of unsecured PHI.

We are required to abide by the Notice currently in effect. We reserve the right to change this Notice and make the new Notice apply to PHI we already have as well as any information we receive in the future. A revised Notice will be posted at our facilities and on customer service websites. This Notice applies to providers and facilities Network that are owned/operated by Miracle-Ear.

How we may use and disclose your PHI without authorization

The following describes ways we may use or disclose your PHI that do not require your written authorization (except as otherwise noted).

  • Treatment: providing services to you; coordinating your care with other providers; sending you appointment reminders and information about new or alternative treatments; and consulting with others, including hearing aid manufacturer representatives, to assist in the selection, fitting, programming, or adjustment of your hearing aids.
  • Payment: billing for services provided to you so that payment may be obtained from you, an insurance company or health plan, or other third party, or collecting unpaid amounts.
  • Health Care Operations: activities that allow us to run our business and to ensure that you receive quality care, such as quality assessment, performance reviews, business planning and training programs.
  • Other Health-Related Communications. This includes sending you information about health-related products or services, or payment for such items, provided by us that we believe may benefit your hearing health care; and similar communications as allowed by law.
  • People Assisting in Your Care or Payment for Your Care. Unless you object, we may share limited relevant health information with a person such as a family member or friend who is involved in your health care or payment for your care. We may, for example, provide limited information to allow another person to pick up a hearing aid for you. If you do not want such information given out, you can request that it not be shared. If you are unable to agree or object to such a disclosure, we may disclose such information as necessary if we determine that it is in your best interest based on our professional judgment.
  • Fundraising/Foundation. We may contact you about fundraising programs and events. We may disclose limited PHI to companies that help us with these programs. You have the right to opt out of receiving such communications.

Other Situations. We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: 

Examples of such sharing include, but are not limited to:

  • Emergency treatment or disaster relief assistance;
  • Research, if allowed by law or you have given permission;
  • Public health reporting activities or risks, such as contagious disease reporting or notices to and from the Food and Drug Administration regarding medical devices;
  • Health oversight activities (audits, investigations, inspections, licensure, compliance);
  • Reports regarding victims of abuse, neglect or domestic violence;
  • Judicial and administrative proceedings, such as in response to a court or administrative order or subpoena;
  • To avert a serious threat to health or safety;
  • Law enforcement, subject to limits set forth under the law;
  • Military and veterans, if lawfully required by military command authorities;
  • Workers’ compensation;
  • National security and intelligence activities, as authorized by law;
  • Inmates or persons in custody (for health care or other safety or security reasons);
  • Business associates (to perform functions or services on our behalf);
  • When otherwise permitted or required by law.

When your written authorization is required

The use or disclosure of your PHI for marketing purposes or sale of your PHI is prohibited unless you have given us prior written authorization. “Marketing” does not include face-to-face communications or promotional gifts of nominal value. Other uses and disclosures of your PHI not covered by this Notice or by the laws that apply to us will be made only with your written authorization.

You may revoke your authorization at any time by submitting a written revocation. However, any disclosure we made in reliance on your authorization before you revoked it will not be affected by the revocation.

Questions or complaints:

If you have a question, complaint, or you free we have violated your rights, you may contact our Privacy Officer at:

Miracle-Ear, Inc.

Attn: Compliance Department

150 South 5th Street, Suite 2300

Minneapolis, MN 55402



If you believe your privacy rights have been violated or you disagree with a decision about any of your rights, you may contact us or the U.S. Department of Health and Human Services – Office of Civil Rights (OCR) to file a complaint. For more information go to

You will not be retaliated against for filing a complaint.

Changes to the Terms of this Notice

This Notice is effective as of February 17, 2021. We may change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site.